Members Present: Corinne Nystrom, Rex Tippets, Ron Dent, Dennis Heap, Scott Brownlee, Tim Smith, Jim Fluhr, Janelle Barrilleaux, Mike Reisman, Steve Lee, Travis Vallin.

The meeting was called to order by President Corinne Nystrom at 4:00 pm.

Mike Reisman made the motion to accept the agenda as presented. Janelle seconded the motion and all were in favor.

Jim Fluhr asked how long corporate members serve. Rex Tippets recommended that the By-Laws be revised to indicate two-year terms. There was general agreement that the By-Laws be amended by Jim Fritz, approved by the Board and presented to the general membership. Scott will discuss the matter with Jim Fritz and the matter will be brought before the Board at the February meeting.

Corinne recommended that the minutes be revised to indicate that the spring meeting will be “during” the first two weeks in May and not “for”. Scott Brownlee moved to accept the minutes as amended and Dennis Heap seconded the motion. All were in favor.

A.    Financial Report

Ron Dent presented the financial report for the organization. The report showed total income, January through September, 2003, at $22,992.50 and total expenses of $23,859.60 for a net income of $7,002.16. The cash balance was $38,276.01.

B.    Conference Committee

1.    Spring, 2003 Conference, - Telluride. Ron Dent reported that there was a total net income of $820 from the Telluride Spring Conference.

2.    Fall Conference - Steamboat Springs. Dennis reported that the 280 room/night guarantee was not released by September 10 and that the organization would need to cover the shortage of approximately $7,000 to the hotel. The hotel would allow room credits to be used by January 31. The total estimated loss for the conference, with the $7,000 hotel payment would be approximately $2,000 to $3,000 dollars. The Board discussed various methods of disposing of the room credits. Rex recommended that we wait to negotiate with the hotel. Jim Fluhr recommended that we sell the credits through an e-mail broadcast at a discount. Corinne agreed that this was a possible solution.

3.    Spring, 2004 Conference - Grand Junction Corinne reported that the spring conference will be held downtown at the Two Rivers Convention Center with the Hawthorne Suites being the conference hotel. The conference will last for two days, Thursday and Friday. The agenda begins on the afternoon of Thursday with the banquet being on that night. Rex recommended that the agenda end at 12:00 noon on Friday so that people will be able to get home on Friday night. Corinne stated that she and her staff would review the agenda.

4.    Fall, 2004 Conference - Corinne reported that the fall conference would be reduced to the grant hearings and an evening reception. Travis offered the State to sponsor the fall conference with a full agenda. He asked whether the organization should just have the hearings along with a golf outing and reception. The Aeronautics Board will be initiating a consent agenda so that non-contentious grants would not require an appearance by representatives of those airports. Rex recommended that the agenda be cut to just a reception and a few short sessions. The grant hearings will be reduced to two hours. Scott suggested that we stay with the full, traditional spring conference with the full sessions and scale back the fall sessions. Travis offered to get good speakers for the fall sessions.

5.      NWAAE Conference, 2006 Rex suggested a December Board meeting to consider this issue, in addition to other issues. Corinne will set this up.

6.    IAFC - 2007 This conference will be hosted by Colorado Springs.

Ron Dent suggested that we invoice all members, all past corporate members and all non-member airports for membership dues. He also suggested that we send a letter from the president and new membership forms.

  D.    Website Committee

Mike Reisman reported that the website received 17,394 hits with an average of 1,450 per month.

            E.    Legislative Committee

Dennis reported on the Legislative Reception and stated that he will get dates out to the membership. Scott Brownlee suggested that an insurance item be placed on the December Board meeting agenda.

V.    Unfinished Business

        A.    NBAA Membership

Corinne reported that CAOA was now a member of the NBAA.

        B.    CAOA Purpose Statement

Ron recommended that the word “appropriate” replace the word “all” in the sentence “Cooperating with all appropriate government agencies….”. The suggestion was also made to replace the word “cooperating” with “interacting” in the same sentence. Mike Reisman moved to modify the Purpose Statement as suggested. Scott Brownlee seconded the motion. All were in favor.

VI.    New Business

Mike Reisman suggested that volunteers from the CAOA membership need to meet with FAA FSS personnel to discuss NOTAM criteria. This has been a constant problem over the years and needs to be resolved with input from Airport members. Corinne suggested that we ask for volunteers at the general membership meeting.

Steve Lee reported that Mayor Hickenlooper’s transition committee has as one of its goals “ to improve relations with stakeholders”. Steve suggested that CAOA needs to build support for the surplus property program with the City of Denver and the co-Managers of Aviation at DIA. Mike suggested that a letter be drafted to the Mayor indicating the importance of the surplus program to Colorado Airports with attached letters from individual airports.

A motion was presented by Ron Dent to adjourn the meeting at 5:33 pm. Dennis Heap seconded and all were in favor.

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