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Colorado
Airport Operators Association
Minutes - Board of Directors Meeting
January 25th, 2005
Brown Palace Hotel
Denver, Colorado
I. Call
to Order
President Rex Tippetts called the meeting to order at 10:00 A.M. Present
for the meeting were Rex Tippetts, President, Ron Dent, Vice President, Mike
Reisman, Secretary/Treasurer, Tim Smith, Janell Barrilleaux, Troy Stover, Scott
Brownlee, Kevin Gould and Jim Fluhr.
Guests present were Paul Smith, NBAA; Travis Vallin, CDOT; Dennis Heap and Ken
Lawson, Front Range Airport.
II. Approval
of Agenda
Rex Tippetts asked for any additions or changes to the agenda. There were
none and the agenda was considered approved.
III. Minutes:
October 21st, 2004 Board of Directors Meeting
Rex asked for any additions or amendments. There were none. Ron Dent
motioned for approval of the minutes. Troy Stover seconded the motion. The
motion passed unanimously.
IV.
Reports of Officers and Committees
a.
Financial Report
Mike Reisman noted that the 2004 year-end financial report was provided for
everyone’s review. The year end Profit and Loss Statement identifies that the
association had income over expenses of $8,449.07 for the year, and a cash
balance of $38,440.10 in the checking account as of December 31st,
2004. The Trial Balance Sheet shows that the association moved $76,473.51
during the course of the year. Additionally, Mike noted that the Fall 2004
conference experienced a loss of only $328.00, which was much better than
expected. Rex asked for any questions or comments on the financial report.
There were none. Corrine Nystrom motioned for approval of the financial
report. Scott Brownlee seconded the motion. The motion passed unanimously.
b.
Conference Committee
1.
Fall 2004 Conference
Rex reported that he liked the format of the abbreviated Fall conference. We
are already committed to the same format for the Fall 2005 Conference. Corrine
Nystrom also noted that she liked the format. Mike Reisman further noted that
he thought the attendance was good given the shortened format. The corporate
members liked it as well according to Kevin Gould.
2.
Spring 2005 Conference – June 8-10, 2005, Winter Park, CO
Janell Barrilleaux distributed the proposed conference budget, which Rex noted
that he, Ron Dent, and Mike Reisman would review at a later date. Janell noted
she needs assistance on suggestions for agenda items. Travis Vallin suggested
that a session be held with Denver Tracon on impacts and issues concerning
approach procedures. This would give the controllers a chance to become more
familiar with the airports and personnel. Mike Reisman agreed this was a good
idea, as did Paul Smith. Mike Reisman noted that he would like to provide an
update on the CAOA Web Site, specifically the new Web Resource Center sometime
during the conference. He also asked if there can be an update on the SPCC and
Stormwater issues as well, which Janell acknowledged.
3.
Fall 2005 Conference – October 13-14, 2005, Denver, CO
Rex reported that this would again be the same abbreviated format as the
Fall 2004 conference, and be hosted again by the Division of Aeronautics, with
Travis Vallin taking the lead.
4.
Spring 2006 Conference – April 8-10, 2006, Aspen, CO
Rex noted that this was a joint conference with the Northwest Chapter of
AAAE and WAOA. Three hotels are lined up for this conference. More information
will be available soon.
5.
2006 IAFC
Rex and Corrine reported that for a variety of reasons, this conference would be
held in Salt Lake City, instead of Grand Junction as we had hoped. The
attendance at the conference being down the past few years was a factor in this
decision.
6.
Fall 2006 Conference
Rex noted that this would be held on the front range at a date and time to
be determined.
c.
Membership Committee
No Report.
d.
Website Committee
Mike Reisman reported that the big news is the establishment of the Web Resource
Center, which was suggested by Scott Brownlee. He has begun collecting
documents from Board members over the past week, and once complete, the resource
center will be a location where our members can view and share a wide variety of
documents relevant to airports. The page is already up and running but is not
yet accessible through a hyperlink. He provided a back door entry for everyone
including the password information. The site requests that if you download
something, you give something back in return so that the site grows more useful
over time. Mike noted the categories currently planned, and that once the page
is made accessible to the entire membership, we will begin requesting more
documents from throughout the membership. The password protection is intended
to encourage membership by providing resources not available by anyone just
browsing our site. Travis commented on a link between the CAOA and his
division’s web site concerning the calendar of events. Mike noted that he may
simply put a link on our site to the aeronautics site this year instead of the
individual listing of events.
e.
Legislative Committee
Rex noted he had no report. Travis Vallin reported that there will be some
draft legislation being pushed by Centennial Airport concerning adding statewide
tax incentives and rebates for companies located on airports that manufacture
aircraft. He will provide a copy of the draft once available. There is no
sponsor yet however. Ron Dent commented briefly on SB 575, concerning the
Colorado Petroleum Storage Tank Fund Bill. This is mainly relevant to the
Durango-LaPlata County Airport.
f.
Executive Committee
No Report.
g.
NOTAMS Committee
Mike Reisman reported that no action has taken place on this subject. The
re-organization of the FAA has stalled efforts, and concerns about the potential
privatization of the AFSS’s has left those individuals with little interest in
pushing this subject. Generally, the meetings that were held between the
committee and the AFSS and ARTCC personnel has resulted in some positive
improvements in many areas. Although it is was previously discussed that AAAE
could help with this at a national level, Mike suggested that at this time we
may consider ceasing our efforts for major change, but that the committee should
continue to be available to facilitate resolving problems for individual
airports as issues may arise. Troy Stover made similar comments and was in
agreement with this suggestion.
V.
Unfinished Business
Rex reported on the 2005 membership structure. The adjustment of membership
fees has been an issue which has been on the table for several years. Fees have
been the same for a number of years, when the membership fee structure went from
a conference based program to a membership fee based program. Rex put on the
table for consideration the following adjustments to corporate membership fees:
Bronze membership – from $200.00 to $300.00 per year and includes one
company member.
Silver membership – remain at $750.00 per year, and includes 2 company
members instead of 3.
Gold membership – from $1,250.00 to $1,500.00 per year, including 4
company members instead of 3.
Platinum membership – from $2,000.00 to $3,000.00 per year, including 6
company members instead of 4, and promotion of your company on the CAOA web
site.
Additional memberships – remain at $50.00 per person annually.
A substantial amount of discussion took place regarding this subject. It was
discussed what justified the increase in fees, and after much discussion, the
need to generate additional revenue for the hiring of an Executive Secretary was
determined to be a primary issue. Also, as costs continue to increase annually,
if the membership fees are not occasionally raised, the association may find
itself in a position to be forced into making substantial increases in a single
year, instead of minor increases every few years. Additionally, the existing
benefits of membership which are currently listed, but realistically not
available, were dropped from the overall list of benefits of membership. These
include conference sponsorship listings, exhibit space at conferences,
newsletter advertising etc. Additionally, regardless of the number of company
members who are registered members, each company will still have only one vote
in CAOA business actions, which is also the case with airport members. Lastly,
registrations for company members at conferences will no longer be included in
the membership fee. Each person attending a CAOA conference will be required to
pay an individual registration fee.
A discussion concerning the 2005 CAOA budget took place at this point, which is
separately documented below.
Rex noted his recommendation concerning the adjustment of membership fees for
airport members:
Commercial Service Airports over 100K enplanements – from $225.00 to $400.00 per
year.
Commercial Service Airports less than 100K enplanements – from $225.00 to
$300.00 per year.
GA Airports 100 based aircraft or more – from $225.00 to $300.00 per year.
GA Airports 50 – 99 based aircraft – remains at $100.00 per year.
GA Airports less than 50 based aircraft - remains at $35.00 per year.
(Student memberships were not discussed, and will remain at $17.50 per year.
All airport memberships include the airport and one member. Additional
memberships will remain at $50.00 per person, except airport members with less
than 50 based aircraft, which will remain at $35.00 per person.)
Ron Dent made a motion to approve the adjustment of membership fees for both
corporate and airport members as recommended by Rex Tippetts. The motion was
seconded by Corrine Nystrom. The motion passed unanimously.
VI.
New Business
a.
2005 Budget
(Although documented here, this item was discussed and approved as part of
Item V. Unfinished Business above)
Rex reported on the proposed 2005 CAOA budget, and provided a line item by line
item overview of the budget. The budget provides for a deficit of $4,220.00,
and does not provide any provisions for the budgeting of an Executive
Secretary. Conference Seed Money included $11,000.00, of which $10,000.00 was
for the 2006 conference in Aspen. This money however will be returned to the
association in 2006. Mike Reisman noted that if we were using an accrual basis
of accounting, the Aspen seed money would not result in any budget deficit for
2005. It is a bit skewed since we use a cash basis of accounting. Rex further
noted that he wants the budget to allow the Board officers to make decisions
during the year concerning expenditures which do not require full board
approval, as long as they are within the scope and available funds of the
budget. There was additional discussion by multiple members of the Board
concerning the Aspen seed money’s affect on the budget.
Corrine Nystrom noted that the Board has never discussed what the cash balance
minimum of the association should be. Rex noted that there have been years in
which it was necessary to bill membership fees early in the year just to be able
to keep operating. Mike Reisman noted that the association really has no
liabilities beyond current events, although it is typical to maintain several
month’s worth of operating capital on hand as a minimum balance. Mike noted in
his opinion that the deficit due to the Aspen seed money is easily explainable,
and should not be of concern in the budget since it will come back to us in
2006, and also since it will not serve to damage the association’s finances in
2005. Corrine agreed. Mike further noted that the need for an Executive
Secretary, and the associated expense, should be the main justification for the
proposed increase in membership fees. Corrine and Rex agreed with this as
well. Mike also noted that if a minimum cash balance for the association was to
be established at some point, he would suggest using $30,000.00 as the
recommended minimum. Rex commented that he would like to get to the point where
the cash balance is increasing by several thousand dollars each year, but also
does not want to just be banking a lot of money, instead of spending it on
programs. Ron suggested putting the Executive Secretary’s position into the
budget.
Corrine Nystrom made a motion to place $5,000.00 in expenses for an Executive
Secretary into the 2005 budget. Ron Dent seconded the motion. The motion
passed unanimously.
Corrine Nystrom made a motion to approve the 2005 CAOA budget, with the
amendment noted above. Ron Dent seconded the motion. The motion passed
unanimously.
b.
2005 Legislative Reception
Rex reported that the Legislative Reception is tonight. Thus far, we are
expecting 23 legislators who RSVP’d, and a total of about 80 persons including
association members.
c.
STMP
Rex and Corrine reported on the problems that certain Colorado airports,
including theirs, have been having with the STMP’s. The primary problem is that
the fractional share companies are eating up all of the slot reservations at
multiple airports on the same days just in case they need them. If they are not
used, they are not getting released, and subsequently other aircraft are not
able to take advantage of them. In Aspen, based tenants are not able to get
back in when this happens. This is likely to become a larger statewide issue
over time, and the mountain airports will need to consider banding together to
try and resolve these problems with the companies, and/or with air traffic
control.
VII.
Board Meetings
April 4th, 2005
June 8th, 2005
VIII.
Adjournment
The meeting was adjourned.
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